It's easy to prefer a single working method for consistency; however, the characteristics of the work vary according to the people who perform it. Companies are adopting a variety of working methods, such as Traditional Waterfall, Lean-Agile and collaborative/unstructured. While each workflow methodology has its benefits, the variety of running concurrency within an enterprise adds to the challenges of resource management.

1, Balancing capacity with needs

The most common constraint on work is resource capacity, with nearly 80% of product development organizations having low capacity in the planning process often overusing resources. The real point is that work can come from anywhere, and even when moving to permanent teams, shared resources are still a reality.

This challenge is only increasing as the boundaries between enterprise organizations become increasingly blurred. Companies are breaking down silos in favor of cross-organizational collaboration.

While seen as conducive to innovation and accelerating products to market, the enterprise-wide focus uncovers the wide variety of tools being used across the organization, including those to project management and resource management. While organizations may be collaborating, their data is fragmented, does not provide a full view, and requires data management on some tools that may not integrate with the tools used. use. used in other parts.

As a result, resource managers and operators have no real way to balance overall capacity (and limitations) with growing demands and prioritizing the highest impact work coming from multiple sources. requested person. In practice, they have difficulty understanding whether they have the resources to execute their strategies, and often have little evidence to justify the addition of staff. Putting all of this together, regardless of the type of work or the methodology, to ensure that there is sufficient capacity for execution and that the highest priority work aligns with the strategy, is a challenge. great consciousness.

2. Resource management software that brings order to chaos

Functional and well-aligned resource management software is giving organizations the boost they need to deliver effectively, despite the changing world or work and the challenges it brings. The first thing to recognize before a software solution is chosen is that there is no one-size-fits-all solution. The best practice is to combine resource management with project management or collaborative work management tools so work and resources can be managed simultaneously.

3. Summary of next steps and benefits

Once the PMO knows the goals and objectives of the organization, the next step is to understand how well resources are being managed today. Identify known risks when such resources are not properly assigned to projects that align with the company's strategic initiatives. This will be a powerful exercise that will inevitably reveal gaps and opportunities for improvement.

When the right resource management software is deployed in partnership with a vendor, the following benefits are numerous:

• A realistic view of demand and supply, with the ability to spot problems early in the process
• Dramatically improve strategy execution by focusing resources on high-value work
• Enhanced ability to respond to the dynamic nature of business as scope and priorities change, driving the organization towards agility
• Fully integrated workflow and resource management with the ability to provide cost insights to key stakeholders for decision making
• More productive teams and people lead to more retention, benefits, and the ability to deliver real business value

PMOs must transform to meet the challenges of the changing world of work. Integrating workflows and resource management is key to enabling PMOs to do more than specify processes and enforce governance. With powerful, integrated resource management software, PMOs can facilitate growth through innovation and.